Find
the definition of business letter
Business
letter is
a letter that is used both
individuals, agencies, organizations and institutions whose content is to convey a message - a
message written business using
certain media either via post, fax or
internet media. Business letter has many types of business letters such types of offers, introductory
business letter, business letter orders and others -
others.
Mention the types, the parts,
the styles of business letter
Ø The types of letters
letters type distinguished by their intended use. Of
course, the use of the letter type will also affect the format of the letter to
be used. Distinguishing the types of the letter can be seen from the language
used, the shape of the letter and also the contents of the letter in it. So
sebelmu you create letters, should be understood in advance the type of letter
to be created, so that the letter will be made in accordance with the
principle: the creation of a standard letter and in accordance with EYD in
Indonesian.
Judging from its use, the type of letter is divided into 5
sections, namely:
1.
Private letters
Personal letter is a letter which is commonly made and used for personal interests / personal. Usually the use of a personal letter is only limited to friends and family only. Personal letter which is widely used in the community usually have the following characteristics:
Personal letter is a letter which is commonly made and used for personal interests / personal. Usually the use of a personal letter is only limited to friends and family only. Personal letter which is widely used in the community usually have the following characteristics:
- The elimination of the use of letterhead, which typically contains
the name and identity of the
office,
- Number of letters also eliminated, because there is no file system on this type of personal letters,
- Regards the
use of varying opening and
closing, can use religious greetings, greetings
could also use
a good morning, afternoon
or type of other
greetings,
- The language used is also free, which is made up of the personal letter,
writing grammar rules
is usually standard language rather ruled out,
- No letter
format that can
bind this type of
personal letter. In essence,
using any format allowed.
2.
Official letters
An official letter is a letter that is created and officially used in a wide variety of purposes and interests, such as family interests, the interests of agencies, interest organizations, and several other interests. Examples of the use of this official letter is a letter of invitation, penberitahuan letters, circulars, and other types of other letters. Official letter of the most widely used has the following characteristics:
An official letter is a letter that is created and officially used in a wide variety of purposes and interests, such as family interests, the interests of agencies, interest organizations, and several other interests. Examples of the use of this official letter is a letter of invitation, penberitahuan letters, circulars, and other types of other letters. Official letter of the most widely used has the following characteristics:
1. If the organization
is to create and distribute,
are already using letterhead that contains the organization's name and complete address,
2. Using the 3 basic items dalamformat letter, ie
the number of letters, and the letters regarding the
number of attachments that are
used,
3. Greeting and closing formally
and commonly used
at the beginning and end of the letter,
4. The language used is also the official language used in the
enhanced spelling rules Indonesian,
5. If the
issue is the government agency or organization, then
use the seal or stamp to confirm
the endorsement letter
6. Official letter formats in
use there as well,
so it must be
made in accordance with the standardized formats.
The parts of a formal letter can
be described in the following
explanation:
1.
Letterhead
or letter heads, identity
is the beginning of a letter. In order to function
in accordance with its role,
then a letterhead
should contain several things, which is the
name of the institution or agency
or office of the
writing process should
be printed in capital letters or Caps Lock, address
of the agency or agencies and offices are typically written using
a combination of uppercase, capslock with small
letters and logos of institutions, agencies, offices are usually
placed on the right.
2.
Commonly
abbreviated letters
or numbers with
no. letter, containing
the serial number of the letter issued
by the institution / agency / office. To use traditional letter number, the
archive will also be easier to work with.
3.
Attachment or abbreviated
with lamp, containing
sheets of followers that included in the
letter. Appendix serves
as an amplifier or
an accompanying letter to be sent.
4.
It, is part of a
letter which contains an outline of the discussion was about a letter that
was sent.
5.
A letter or better known as the date of the letter (usually the
date of the letter writing
was on the right line
or parallel with
the number of letters)
6.
Part of the address,
try not to use the
word, but directly
to the address information
7.
Part Opener or better known as a greeting and the writing process terminated comma
before entering into
the next section.
8.
The core
part is often called the
contents of the letter. The letter is what will be delivered to the person / agency / office destination. In
the letter, there
is usually some description of the day / date, time, place of execution, there are types and so
forth. The parts are all lowercase except
the first letter after a point is written
using capital letters in accordance with the valid
EYD.
9.
The
concluding part of the
letter. The concluding part of this
letter beberisi some
things, which begins with a greeting that can
be written using the cover of religion or
the concept of time, the position of the agency
or office that
issued the last and stamped with the signature and name of the issuing light signature.
3.
letters commercial
Letters commercial or trade letters, an official letter is commonly used for commercial or trade purposes, which is usually issued by an industry / factory or service business. Commercial letter should be made as good as possible by using a standardized and formal sentence, because this commercial letter can be very useful for building relationships with outside parties.
The types of letters are in the category of commercial letters include letters of buying and selling, trade letters, receipts, sales letters and collection letters.
Letters commercial or trade letters, an official letter is commonly used for commercial or trade purposes, which is usually issued by an industry / factory or service business. Commercial letter should be made as good as possible by using a standardized and formal sentence, because this commercial letter can be very useful for building relationships with outside parties.
The types of letters are in the category of commercial letters include letters of buying and selling, trade letters, receipts, sales letters and collection letters.
4.
official
letter
Official letter is a formal letter issued by the office of the official affairs, such as office visits both locally and out of town. By using the mail service, the agenda will also be well controlled and can be archived with good anyway. A wide variety of activities records can be stored. Official letter has characteristics that exactly match the official letter.
Official letter is a formal letter issued by the office of the official affairs, such as office visits both locally and out of town. By using the mail service, the agenda will also be well controlled and can be archived with good anyway. A wide variety of activities records can be stored. Official letter has characteristics that exactly match the official letter.
5.
official
letter
Official letter is a formal letter issued by the office of the official affairs, such as office visits both locally and out of town. By using the mail service, the agenda will also be well controlled and can be archived with good anyway. A wide variety of activities records can be stored. Official letter has characteristics that exactly match the official letter.
Official letter is a formal letter issued by the office of the official affairs, such as office visits both locally and out of town. By using the mail service, the agenda will also be well controlled and can be archived with good anyway. A wide variety of activities records can be stored. Official letter has characteristics that exactly match the official letter.
6.
Job Application Letter
Job application letter is a letter that was made and used to apply for a job, a good job at the office, factories, shops, companies, or certain agencies. Job application letter is also the entry into the formal letter and also official letter, so must use the formal format. The format and the parts of the job application letter together with an official letter, so for those of you who want him to look back on the format of a formal letter above article.
Job application letter is a letter that was made and used to apply for a job, a good job at the office, factories, shops, companies, or certain agencies. Job application letter is also the entry into the formal letter and also official letter, so must use the formal format. The format and the parts of the job application letter together with an official letter, so for those of you who want him to look back on the format of a formal letter above article.
Ø Parts of
Bussiness Letter
1.
Letterhead
Companies usually use printed paper where heading or
letterhead is specially designed at the top of the sheet. It bears all the
necessary information about the organisation’s identity.
2.
The date of the letter
Date of writing. The month should be fully spelled out and the year written with all
Date of writing. The month should be fully spelled out and the year written with all
four digits October 12, 2005 (12 October 2005 – UK style).
The date is aligned with the return address. The number of the date is
pronounced as an ordinal figure, though the
endings st, nd, rd, th, are often omitted in writing. The
article before the number of the day is pronounced but not written. In the body
of the letter, however, the article is written when the name of the month is
not mentioned with the day.
3.
The Inside Address
In a business or formal letter you should give the address of the recipient after your own address. Include the recipient’s name, company, address and postal code. Add job title if appropriate. Separate the recipient’s name and title with a comma. Double check that you have the correct spelling of the recipient ‘s name. The Inside Address is always on the left margin. If an 8 1/2″ x 11″ paper is folded in thirds to fit in a standard 9″ business envelope, the inside address can appear through the window in the envelope.
In a business or formal letter you should give the address of the recipient after your own address. Include the recipient’s name, company, address and postal code. Add job title if appropriate. Separate the recipient’s name and title with a comma. Double check that you have the correct spelling of the recipient ‘s name. The Inside Address is always on the left margin. If an 8 1/2″ x 11″ paper is folded in thirds to fit in a standard 9″ business envelope, the inside address can appear through the window in the envelope.
4.
The Greeting / Salutation
Also called the salutation. The type of salutation depends on your relationship with the recipient. It normally begins with the word “Dear” and always includes the person’s last name. Use every resource possible to address your letter to an actual person. If you do not know the name or the sex of of your reciever address it to Dear Madam/Sir (or Dear Sales Manager or Dear Human Resources Director). As a general rule the greeting in a business letter ends in a colon (US style). It is also acceptable to use a comma (UK style).
Also called the salutation. The type of salutation depends on your relationship with the recipient. It normally begins with the word “Dear” and always includes the person’s last name. Use every resource possible to address your letter to an actual person. If you do not know the name or the sex of of your reciever address it to Dear Madam/Sir (or Dear Sales Manager or Dear Human Resources Director). As a general rule the greeting in a business letter ends in a colon (US style). It is also acceptable to use a comma (UK style).
5.
The Subject Line (optional)
Its inclusion can help the recipient in dealing successfully with the aims of your letter. Normally the subject sentence is preceded with the word Subject: orRe: Subject line may be emphasized by underlining, using bold font, or all captial letters. It is usually placed one line below the greeting but alternatively can be located directly after the “inside address,” before the “greeting.”
Its inclusion can help the recipient in dealing successfully with the aims of your letter. Normally the subject sentence is preceded with the word Subject: orRe: Subject line may be emphasized by underlining, using bold font, or all captial letters. It is usually placed one line below the greeting but alternatively can be located directly after the “inside address,” before the “greeting.”
6.
The Body Paragraphs
The body is where you explain why you’re writing. It’s the main part of the business letter. Make sure the receiver knows who you are and why you are writing but try to avoid starting with “I”. Use a new paragraph when you wish to introduce a new idea or element into your letter. Depending on the letter style you choose, paragraphs may be indented. Regardless of format, skip a line between paragraphs.
The body is where you explain why you’re writing. It’s the main part of the business letter. Make sure the receiver knows who you are and why you are writing but try to avoid starting with “I”. Use a new paragraph when you wish to introduce a new idea or element into your letter. Depending on the letter style you choose, paragraphs may be indented. Regardless of format, skip a line between paragraphs.
7.
The Complimentary Close
This short, polite closing ends always with a comma. It is either at the left margin or its left edge is in the center, depending on the Business Letter Style that you use. It begins at the same column the heading does. The traditional rule of etiquette in Britain is that a formal letter starting “Dear Sir or Madam” must end “Yours faithfully”, while a letter starting “Dear ” must end “Yours sincerely”. (Note: the second word of the closing is NOT capitalized).
This short, polite closing ends always with a comma. It is either at the left margin or its left edge is in the center, depending on the Business Letter Style that you use. It begins at the same column the heading does. The traditional rule of etiquette in Britain is that a formal letter starting “Dear Sir or Madam” must end “Yours faithfully”, while a letter starting “Dear ” must end “Yours sincerely”. (Note: the second word of the closing is NOT capitalized).
8.
Signature and Writer’s
identification
The signature is the last part of the letter. You should sign your first and last names. The signature line may include a second line for a title, if appropriate. The signature should start directly above the first letter of the signature line in the space between the close and the signature line. Use blue or black ink.
The signature is the last part of the letter. You should sign your first and last names. The signature line may include a second line for a title, if appropriate. The signature should start directly above the first letter of the signature line in the space between the close and the signature line. Use blue or black ink.
9.
Initials, Enclosures, Copies
Initials are to be included if someone other than the writer types the letter. If you include other material in the letter, put ‘Enclosure’, ‘Enc.’, or ‘ Encs. ‘, as appropriate, two lines below the last entry. cc means a copy or copies are sent to someone else.
Initials are to be included if someone other than the writer types the letter. If you include other material in the letter, put ‘Enclosure’, ‘Enc.’, or ‘ Encs. ‘, as appropriate, two lines below the last entry. cc means a copy or copies are sent to someone else.
- Styles of Bussiness Letter
-
Block Style
-
Semi Block Style
-
Full Block Style
-
Indented Style
-
Simplified Style
-
Hanging indentation Style
Example of business letter
